Communications Coordinator/HR Specialist...



PRIMARY PURPOSE:
Promote positive public relations between the school district and community. Prepare and provide information to the public about the activities, goals, and policies of the school district. Distribute pertinent information about the district and its activities to employees. Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. 

QUALIFICATIONS:
  • Bilingual preferred.
  • High School Diploma or GED required; 30 + college hours preferred.
  • Two years of related work experience enhancing community communication and outreach preferred;
  • Experience in developing and maintaining communications projects in related areas such as digital photography and electronic communications preferred;
  • Must have satisfactory outcome of fingerprinting check prior to starting employment.  Non-refundable fee paid by employee.

SPECIAL KNOWLEDGE/SKILLS/ABILITIES:
  • Strong organizational, communication, and interpersonal skills.
  • Demonstrated skills in writing, proofreading, editing, and desktop publishing.
  • Ability to multi-task with minimal supervision.
  • Thorough knowledge of media relations and public relations functions. 
  • Ability to speak effectively before groups of employees, parents, or the public
  • Ability to use software to develop spreadsheets, databases, and do word processing
  • Ability to perform a variety of tasks often changing assignments on short notice with little or no direction.
  • Such additions and alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable.
  • Ability to meet established deadlines.

MAJOR RESPONSIBILITIES AND DUTIES:
  1. Coordinate requests from media with district personnel. 
  2. Maintain the website, brochures, newsletters, blog and other publications for the district.
  3. Maintain and enforce visual appearance and brand continuity in print and digital environment.
  4. Researches and produces content for district/campus brochures and electronic communications. 
  5. Research and prepare regular press releases. 
  6. Provides key support to the Superintendent during a crisis/emergency event.
  7. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate. 
  8. Maintain HR information database to ensure that employee information is accurate, current and reliable. 
  9. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis. 
  10. Receive and process applications, including verifying completeness of files and notifying those not selected for employment. 
  11. Process new hire paperwork including criminal history information, references, and other application materials.
  12. Prepare and distribute or post job vacancy announcements and advertisements.
  13. Ensure that all faculty and staff are highly qualified and have the appropriate credentials for assignment.
  14. Prepare, maintain, and distribute employee handbook as directed. 
  15. Prepare correspondence, forms and reports according to district standards and requirements. 
  16. Assist employees and applicants to complete applications and required paperwork. 
  17. Assist with the preparation and distributions of employment contracts and letters of reasonable assurances. 
  18. Perform other duties as assigned by the supervisor.




Requirements